Our Archive staff have years of experience of collecting, cataloguing, and making available a range of historic collections. We look after the records of Worcestershire County Council and the Diocese of Worcester as well as manorial records, historical maps and plans, school and hospital records, and also the collections of local families, organisations and businesses.
They are all stored in secure environmentally-controlled strong-rooms on site at The Hive and made available for research through our catalogues and indexes.
We have secured funding to catalogue our collections – including the Worcester Archive Source Project – as well as the archives of local families, such as the Lytteltons and the Earls of Coventry at Croome. We can also work with local groups to advise on cataloguing their collections.
We work to archive standards when cataloguing and a number of policies support our work. To find out more, please download the policies below.
- Collections Information Policy
- Collections Information Plan
- Collections Management Policy
- Collections Development Plan
Do you want to deposit your archives?
If you’re thinking about depositing records with us then read on to find out about the types of records we collect, how long they should be kept for, and about the process of depositing records. Our Preservation Policy tells you more about how we look after items once they’re in our care.
We’re always happy to discuss and advise on issues relating to the deposit, storage or disposal of your records, so please contact us. Our Acquisition and Collection Policy and Preservation Policy give full details of the types of historical records we collect.
Advice is available if you are depositing archives on behalf of Parish and Town Council records, and the Church of England Record Centre has developed guides for Parish, Diocesan and Episcopal Records. If you work at a school and have records that you think might be of archival value, then contact us in the first instance, giving us details of the records you’re offering. A list of school records that we already hold can be found on the school records database.
If you work for a local authority school which is closing and need to know what to do with your records, then contact the Corporate Information Management Unit (CIMU) and staff there will be able to advise you what to do.
Contact us to talk to us about the records you wish to deposit or donate. We’ll advise on how to deposit your collection, how and when to get them to us, and the paperwork that you’ll need to complete to do so.
The prioritisation for cataloguing collections will vary depending on resources, but we may be able to buy in additional resources if you’re able to assist with funding the cataloguing of a particular collection.
Do you want us to store your collections?
We offer commercial archival storage at competitive prices. Our newly-built storage facility at The Hive was designed to the highest level of environmental and security controls, and is fully compliant with storage standards for archival material, including PD 5454:2012. Environmental conditions are monitored regularly by a state-of-the-art building management system.
Storage costs are based on a monthly fee per box, with a set-up and withdrawal charge applied. Take a look at our charges for more information.
Helping you to catalogue your archives
We provide specialist advice to holders of private and community archives, as well as organisations undertaking funded projects with the aim of depositing archives with us. We operate as a commercial service for other archives and members of the public, and are happy to discuss any needs you have.
The quality of our cataloguing has been demonstrated by successful funding applications from the National Archives, Heritage Lottery Fund, the Wellcome Trust and many others. Our archivists follow current internationally recognised standards of cataloguing and description.